Executive Assistant - event logistics (San Jose, CA)

Harborlight Quill Facilities is a facilities company in San Jose with crews on day and night shifts. We are hiring an Executive Assistant to take on event logistics. You would work closely with colleagues in operations, support and management. What you will do • Handle sensitive information with care. • Coordinate with partners and staff about cleaning schedules. • Keep files, contracts and follow-ups in order. • Manage a busy calendar, travel and expense reports. • Prepare meeting materials and take accurate notes. What we are looking for • Very organised and calm under pressure. • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. Nice to have • Experience with cleaning schedules. • Event planning experience. Working arrangement • Full-time, Monday to Friday. • On site in San Jose, with some flexibility after the first few months. • We will tell you what to expect at each step of the hiring process.