Executive Assistant - event logistics (San Jose, CA)

Silverline Fern Arts Center is a cultural organisation in San Jose presenting exhibitions and performances, and we need an Executive Assistant to lead our event logistics. Everyone pitches in on show days. What you will do • Manage a busy calendar, travel and expense reports. • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about volunteer programmes. • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. What we are looking for • Three or more years supporting senior managers. • Very organised and calm under pressure. • Excellent judgement, discretion and writing. Nice to have • Experience with volunteer programmes. • Event planning experience. Working arrangement • Part-time, about 20 hours a week, with flexible days. • On site in San Jose, with some flexibility after the first few months. • Applications are reviewed on a rolling basis.