Executive Assistant - event logistics (San Jose, CA)

Harborlight Mill Arts Center Partners runs a venue and education programmes in San Jose, and we need an Executive Assistant to lead our event logistics. You would work closely with colleagues in operations, support and management. What you will do • Prepare meeting materials and take accurate notes. • Handle sensitive information with care. • Manage a busy calendar, travel and expense reports. • Keep files, contracts and follow-ups in order. • Coordinate with partners and staff about visitor services. What we are looking for • Very organised and calm under pressure. • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. Nice to have • Experience with visitor services. • Event planning experience. Working arrangement • Contract for twelve months, with a review at the end and a chance of extension. • On site in San Jose, with some flexibility after the first few months. • We will tell you what to expect at each step of the hiring process.