Executive Assistant - event logistics (San Jose, CA)

Stonegate Maple Press prints books, catalogues and packaging from its San Jose plant, and we need an Executive Assistant to lead our event logistics. You would join a large organisation of about 545 people based in San Jose. What you will do • Coordinate with partners and staff about print quotes. • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. What we are looking for • Very organised and calm under pressure. • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. Nice to have • Experience with print quotes. • Event planning experience. Working arrangement • Contract for twelve months, with clear deliverables from the first week. • On site in San Jose. • We reply to every applicant.