Executive Assistant - event logistics (remote)

We are growing our team at Westbrook Fern Transit Planning Group and adding an Executive Assistant whose main responsibility will be event logistics. Work is collaborative and map-heavy. What you will do • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. • Coordinate with partners and staff about service alerts. • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Experience with service alerts. • Event planning experience. Working arrangement • Contract for six months, with the possibility of becoming permanent. • Remote-friendly, with an occasional day on site in Louisville. • We will tell you what to expect at each step of the hiring process.