Executive Assistant - event logistics (remote)

Westbrook Oak Inspection Services provides independent inspection and testing for industry across Portland. We are hiring an Executive Assistant to take on event logistics. You would work closely with colleagues in operations, support and management. What you will do • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about field inspections. • Handle sensitive information with care. • Keep files, contracts and follow-ups in order. • Manage a busy calendar, travel and expense reports. What we are looking for • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. • Very organised and calm under pressure. Nice to have • Event planning experience. • Experience with field inspections. Working arrangement • Full-time, on a regular day shift. • Remote-friendly, with an occasional day on site in Portland. • Applications are reviewed on a rolling basis.