Executive Assistant - event logistics (remote)

Nova Oak Civic Services provides shared administrative services to local governments around Miami, and we need an Executive Assistant to lead our event logistics. You would join a small organisation of about 166 people, working mostly from home. What you will do • Keep files, contracts and follow-ups in order. • Manage a busy calendar, travel and expense reports. • Handle sensitive information with care. • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about budget submissions. What we are looking for • Excellent judgement, discretion and writing. • Very organised and calm under pressure. • Three or more years supporting senior managers. Nice to have • Event planning experience. • Experience with budget submissions. Working arrangement • Contract for four months, with clear deliverables from the first week. • Fully remote, with a monthly team day in Miami. • We will tell you what to expect at each step of the hiring process.