Executive Assistant - event logistics (remote)

We are growing our team at Westbrook Cedar Transit Planning and adding an Executive Assistant whose main responsibility will be event logistics. You would work closely with colleagues in operations, support and management. What you will do • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about route schedules. • Handle sensitive information with care. • Keep files, contracts and follow-ups in order. • Manage a busy calendar, travel and expense reports. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Experience with route schedules. • Event planning experience. Working arrangement • Contract for twelve months, with clear deliverables from the first week. • Fully remote, with an occasional day on site in Jacksonville. • Applications are reviewed on a rolling basis.