Executive Assistant - event logistics (remote)

We are growing our team at Ironwood Fern Transit Planning Group and adding an Executive Assistant whose main responsibility will be event logistics. You would work closely with colleagues in operations, support and management. What you will do • Coordinate with partners and staff about service alerts. • Handle sensitive information with care. • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. • Keep files, contracts and follow-ups in order. What we are looking for • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. • Very organised and calm under pressure. Nice to have • Experience with service alerts. • Event planning experience. Working arrangement • Contract for nine months, with the possibility of becoming permanent. • Remote-friendly, with a monthly team day in Oakland. • Applications are reviewed on a rolling basis.