Executive Assistant - event logistics (Oakland, CA)

Harborlight Ember Community Partners is a nonprofit in Oakland supporting families with food, housing and job help, and we need an Executive Assistant to lead our event logistics. We are small enough to know everyone's name. What you will do • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. • Coordinate with partners and staff about volunteer shifts. • Handle sensitive information with care. • Keep files, contracts and follow-ups in order. What we are looking for • Excellent judgement, discretion and writing. • Very organised and calm under pressure. • Three or more years supporting senior managers. Nice to have • Event planning experience. • Experience with volunteer shifts. Working arrangement • Full-time, Monday to Friday. • On site in Oakland, with some flexibility after the first few months. • Applications are reviewed on a rolling basis.