Executive Assistant - confidential correspondence (San Jose, CA)

Amberfield Quill Facilities looks after properties across the San Jose region, and we need an Executive Assistant to lead our confidential correspondence. You would work closely with colleagues in operations, support and management. What you will do • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. • Keep files, contracts and follow-ups in order. • Coordinate with partners and staff about contractor visits. • Handle sensitive information with care. What we are looking for • Three or more years supporting senior managers. • Very organised and calm under pressure. • Excellent judgement, discretion and writing. Nice to have • Experience with contractor visits. • Event planning experience. Working arrangement • Part-time, about 24 hours a week, with flexible days. • On site in San Jose, with some flexibility after the first few months. • We reply to every applicant.