Executive Assistant - confidential correspondence (San Jose, CA)

We are growing our team at Nova Union Inspection Services and adding an Executive Assistant whose main responsibility will be confidential correspondence. Independence and accuracy are our product. What you will do • Handle sensitive information with care. • Coordinate with partners and staff about scheduling. • Keep files, contracts and follow-ups in order. • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Event planning experience. • Experience with scheduling. Working arrangement • Full-time, Monday to Friday. • On site in San Jose, with some flexibility after the first few months. • We reply to every applicant.