Executive Assistant - confidential correspondence (remote)

Rivermark Ivory Civic Services provides shared administrative services to local governments around San Jose, and we need an Executive Assistant to lead our confidential correspondence. You would join a large organisation of more than 1,000 people, working mostly from home. What you will do • Coordinate with partners and staff about procurement. • Manage a busy calendar, travel and expense reports. • Prepare meeting materials and take accurate notes. • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. What we are looking for • Very organised and calm under pressure. • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. Nice to have • Event planning experience. • Experience with procurement. Working arrangement • Full-time, on a regular day shift. • Fully remote, with quarterly visits in San Jose. • Applications are reviewed on a rolling basis.