Executive Assistant - confidential correspondence (Jacksonville, FL)

Westbrook Ivory Civic Services provides shared administrative services to local governments around Jacksonville. We are hiring an Executive Assistant to take on confidential correspondence. You would join a large organisation of more than 1,000 people based in Jacksonville. What you will do • Coordinate with partners and staff about budget submissions. • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Event planning experience. • Experience with budget submissions. Working arrangement • Contract for nine months, with clear deliverables from the first week. • On site in Jacksonville, with some flexibility after the first few months. • Applications are reviewed on a rolling basis.