Executive Assistant - calendar and travel (San Jose, CA)

Harborlight Haven Staffing is a San Jose staffing firm for warehouse, office and healthcare roles, and we need an Executive Assistant to lead our calendar and travel. You would join a small organisation of about 78 people based in San Jose. What you will do • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. • Manage a busy calendar, travel and expense reports. • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about timekeeping. What we are looking for • Very organised and calm under pressure. • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. Nice to have • Event planning experience. • Experience with timekeeping. Working arrangement • Contract for eight months, with the possibility of becoming permanent. • On site in San Jose. • Applications are reviewed on a rolling basis.