Executive Assistant - calendar and travel (remote)

We are growing our team at Ironwood Quill Transit Planning and adding an Executive Assistant whose main responsibility will be calendar and travel. You would work closely with colleagues in operations, support and management. What you will do • Keep files, contracts and follow-ups in order. • Manage a busy calendar, travel and expense reports. • Prepare meeting materials and take accurate notes. • Handle sensitive information with care. • Coordinate with partners and staff about survey data. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Event planning experience. • Experience with survey data. Working arrangement • Part-time, about 20 hours a week, with flexible days. • Remote-friendly, with quarterly visits in Oakland. • Applications are reviewed on a rolling basis.