Executive Assistant - calendar and travel (remote)

We are growing our team at Westbrook Ivory Facilities and adding an Executive Assistant whose main responsibility will be calendar and travel. You would work closely with colleagues in operations, support and management. What you will do • Keep files, contracts and follow-ups in order. • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about customer sites. • Handle sensitive information with care. • Manage a busy calendar, travel and expense reports. What we are looking for • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. • Very organised and calm under pressure. Nice to have • Experience with customer sites. • Event planning experience. Working arrangement • Contract for four months, with a review at the end and a chance of extension. • Remote-friendly, with a monthly team day in Portland. • Applications are reviewed on a rolling basis.