Executive Assistant - calendar and travel (remote)

Fernwood Sparrow Facilities looks after properties across the Chicago region, and we need an Executive Assistant to lead our calendar and travel. You would join a small organisation of about 128 people, working mostly from home. What you will do • Prepare meeting materials and take accurate notes. • Handle sensitive information with care. • Keep files, contracts and follow-ups in order. • Coordinate with partners and staff about cleaning schedules. • Manage a busy calendar, travel and expense reports. What we are looking for • Excellent judgement, discretion and writing. • Very organised and calm under pressure. • Three or more years supporting senior managers. Nice to have • Experience with cleaning schedules. • Event planning experience. Working arrangement • Contract for nine months, with a review at the end and a chance of extension. • Fully remote, with an occasional day on site in Chicago. • We will tell you what to expect at each step of the hiring process.