Executive Assistant - calendar and travel (remote)

Foxglove Union Transit Planning is a transit-planning firm in Portland working with agencies and riders, and we need an Executive Assistant to lead our calendar and travel. You would work closely with colleagues in operations, support and management. What you will do • Manage a busy calendar, travel and expense reports. • Handle sensitive information with care. • Prepare meeting materials and take accurate notes. • Keep files, contracts and follow-ups in order. • Coordinate with partners and staff about route schedules. What we are looking for • Very organised and calm under pressure. • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. Nice to have • Experience with route schedules. • Event planning experience. Working arrangement • Contract for three months, with the possibility of becoming permanent. • Fully remote, with quarterly visits in Portland. • We will tell you what to expect at each step of the hiring process.