Executive Assistant - calendar and travel (remote)

We are growing our team at Ironwood Quill Transit Planning and adding an Executive Assistant whose main responsibility will be calendar and travel. You would work closely with colleagues in operations, support and management. What you will do • Keep files, contracts and follow-ups in order. • Prepare meeting materials and take accurate notes. • Handle sensitive information with care. • Manage a busy calendar, travel and expense reports. • Coordinate with partners and staff about route schedules. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Event planning experience. • Experience with route schedules. Working arrangement • Full-time, Monday to Friday. • Fully remote, with an occasional day on site in Oakland. • We reply to every applicant.