Executive Assistant - calendar and travel (remote)

Westbrook Meridian Facilities is a facilities company in San Diego with crews on day and night shifts, and we need an Executive Assistant to lead our calendar and travel. Clear communication between supervisors and crews matters. What you will do • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. • Keep files, contracts and follow-ups in order. • Coordinate with partners and staff about cleaning schedules. • Handle sensitive information with care. What we are looking for • Very organised and calm under pressure. • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. Nice to have • Experience with cleaning schedules. • Event planning experience. Working arrangement • Contract for four months, with clear deliverables from the first week. • Remote-friendly, with a monthly team day in San Diego. • We will tell you what to expect at each step of the hiring process.