Executive Assistant - calendar and travel (Madison, WI)

We are growing our team at Ironwood Quill Civic Services and adding an Executive Assistant whose main responsibility will be calendar and travel. You would join a large organisation of more than 1,000 people based in Madison. What you will do • Coordinate with partners and staff about budget submissions. • Manage a busy calendar, travel and expense reports. • Prepare meeting materials and take accurate notes. • Handle sensitive information with care. • Keep files, contracts and follow-ups in order. What we are looking for • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. • Very organised and calm under pressure. Nice to have • Experience with budget submissions. • Event planning experience. Working arrangement • Part-time, about 16 hours a week, spread across three days. • On site in Madison. • Applications are reviewed on a rolling basis.