Executive Assistant - calendar and travel (Madison, WI)

We are growing our team at Harborlight Fern Transit Planning and adding an Executive Assistant whose main responsibility will be calendar and travel. You would work closely with colleagues in operations, support and management. What you will do • Prepare meeting materials and take accurate notes. • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. • Coordinate with partners and staff about route schedules. • Manage a busy calendar, travel and expense reports. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Event planning experience. • Experience with route schedules. Working arrangement • Part-time, about 24 hours a week, mornings. • On site in Madison, with some flexibility after the first few months. • Applications are reviewed on a rolling basis.