Executive Assistant - calendar and travel (Louisville, KY)

Foxglove Forge Civic Services provides shared administrative services to local governments around Louisville, and we need an Executive Assistant to lead our calendar and travel. We follow procedures carefully and explain them clearly. What you will do • Handle sensitive information with care. • Manage a busy calendar, travel and expense reports. • Prepare meeting materials and take accurate notes. • Keep files, contracts and follow-ups in order. • Coordinate with partners and staff about constituent requests. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Event planning experience. • Experience with constituent requests. Working arrangement • Contract for twelve months, with clear deliverables from the first week. • On site in Louisville. • We will tell you what to expect at each step of the hiring process.