Executive Assistant - calendar and travel (Jacksonville, FL)

Harborlight Ivory Facilities is looking for an Executive Assistant. The job centres on calendar and travel for safety inspections, and it would suit someone who likes steady, practical work. You would join a large organisation of about 758 people based in Jacksonville. What you will do • Keep files, contracts and follow-ups in order. • Coordinate with partners and staff about safety inspections. • Handle sensitive information with care. • Prepare meeting materials and take accurate notes. • Manage a busy calendar, travel and expense reports. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Event planning experience. • Experience with safety inspections. Working arrangement • Full-time, on a regular day shift. • On site in Jacksonville, with some flexibility after the first few months. • We will tell you what to expect at each step of the hiring process.