Executive Assistant - calendar and travel (Indianapolis, IN)

Harborlight Sparrow Arts Center is a cultural organisation in Indianapolis presenting exhibitions and performances. We are hiring an Executive Assistant to take on calendar and travel. You would join a large organisation of more than 1,000 people based in Indianapolis. What you will do • Handle sensitive information with care. • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about exhibitions. • Keep files, contracts and follow-ups in order. • Manage a busy calendar, travel and expense reports. What we are looking for • Very organised and calm under pressure. • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. Nice to have • Event planning experience. • Experience with exhibitions. Working arrangement • Full-time, with a steady weekday schedule. • On site in Indianapolis. • Applications are reviewed on a rolling basis.