Executive Assistant - calendar and travel (Indianapolis, IN)

Highbridge Yarrow Civic Services supports public agencies in Indianapolis with budgeting, records and programmes, and we need an Executive Assistant to lead our calendar and travel. We follow procedures carefully and explain them clearly. What you will do • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about budget submissions. • Handle sensitive information with care. • Keep files, contracts and follow-ups in order. • Manage a busy calendar, travel and expense reports. What we are looking for • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. • Very organised and calm under pressure. Nice to have • Experience with budget submissions. • Event planning experience. Working arrangement • Full-time, with a steady weekday schedule. • On site in Indianapolis. • Applications are reviewed on a rolling basis.