Executive Assistant - calendar and travel (Chicago, IL)

We are growing our team at Harborlight Civic Services and adding an Executive Assistant whose main responsibility will be calendar and travel. You would work closely with colleagues in operations, support and management. What you will do • Coordinate with partners and staff about permits. • Manage a busy calendar, travel and expense reports. • Keep files, contracts and follow-ups in order. • Prepare meeting materials and take accurate notes. • Handle sensitive information with care. What we are looking for • Very organised and calm under pressure. • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. Nice to have • Event planning experience. • Experience with permits. Working arrangement • Full-time, Monday to Friday. • On site in Chicago. • We will tell you what to expect at each step of the hiring process.