Executive Assistant - calendar and travel (Birmingham, AL)

We are growing our team at Nova Quill Facilities and adding an Executive Assistant whose main responsibility will be calendar and travel. Clear communication between supervisors and crews matters. What you will do • Prepare meeting materials and take accurate notes. • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. • Coordinate with partners and staff about safety inspections. • Manage a busy calendar, travel and expense reports. What we are looking for • Very organised and calm under pressure. • Excellent judgement, discretion and writing. • Three or more years supporting senior managers. Nice to have • Event planning experience. • Experience with safety inspections. Working arrangement • Contract for six months, with the possibility of becoming permanent. • On site in Birmingham, with some flexibility after the first few months. • We reply to every applicant.