Executive Assistant - board support (San Jose, CA)

We are growing our team at Harborlight Quill Facilities and adding an Executive Assistant whose main responsibility will be board support. You would work closely with colleagues in operations, support and management. What you will do • Coordinate with partners and staff about customer sites. • Prepare meeting materials and take accurate notes. • Handle sensitive information with care. • Keep files, contracts and follow-ups in order. • Manage a busy calendar, travel and expense reports. What we are looking for • Three or more years supporting senior managers. • Excellent judgement, discretion and writing. • Very organised and calm under pressure. Nice to have • Experience with customer sites. • Event planning experience. Working arrangement • Part-time, about 16 hours a week, afternoons. • On site in San Jose, with some flexibility after the first few months. • We reply to every applicant.