Executive Assistant - board support (San Jose, CA)

Westbrook Mill Civic Services works with county and city offices around San Jose. We are hiring an Executive Assistant to take on board support. You would join a small organisation of about 50 people based in San Jose. What you will do • Keep files, contracts and follow-ups in order. • Handle sensitive information with care. • Manage a busy calendar, travel and expense reports. • Prepare meeting materials and take accurate notes. • Coordinate with partners and staff about procurement. What we are looking for • Three or more years supporting senior managers. • Very organised and calm under pressure. • Excellent judgement, discretion and writing. Nice to have • Event planning experience. • Experience with procurement. Working arrangement • Part-time, about 24 hours a week, mornings. • On site in San Jose, with some flexibility after the first few months. • We will tell you what to expect at each step of the hiring process.