Administrative Assistant - records and filing (remote)

We are growing our team at Fernwood Hollow Arts Center and adding an Administrative Assistant whose main responsibility will be records and filing. You would work closely with colleagues in operations, support and management. What you will do • Prepare letters, forms and reports. • Schedule meetings, order supplies and keep shared spaces tidy. • Maintain records and files for exhibitions. • Answer phones and greet visitors in a friendly, professional way. • Help colleagues with small tasks that keep the office running. What we are looking for • Good computer skills and accurate typing. • One or more years of office experience. • Reliable and helpful. Nice to have • Experience with paperwork for exhibitions. • Bilingual English and Spanish. Working arrangement • Contract for twelve months, with the possibility of becoming permanent. • Fully remote, with an occasional day on site in San Jose. • We will tell you what to expect at each step of the hiring process.