Administrative Assistant - office coordination (San Jose, CA)

We are growing our team at Summit Group and adding an Administrative Assistant whose main responsibility will be office coordination. You would join a small organisation of about 3 people based in San Jose. What you will do • Maintain records and files for vendor invoices. • Answer phones and greet visitors in a friendly, professional way. • Prepare letters, forms and reports. • Schedule meetings, order supplies and keep shared spaces tidy. • Help colleagues with small tasks that keep the office running. What we are looking for • Reliable and helpful. • Good computer skills and accurate typing. • One or more years of office experience. Nice to have • Bilingual English and Spanish. • Experience with paperwork for vendor invoices. Working arrangement • Full-time, Monday to Friday. • On site in San Jose. • Applications are reviewed on a rolling basis.