Administrative Assistant - office coordination (San Jose, CA)

We are growing our team at Harborlight Haven Property Management and adding an Administrative Assistant whose main responsibility will be office coordination. You would join a small organisation of about 129 people based in San Jose. What you will do • Help colleagues with small tasks that keep the office running. • Answer phones and greet visitors in a friendly, professional way. • Schedule meetings, order supplies and keep shared spaces tidy. • Maintain records and files for maintenance requests. • Prepare letters, forms and reports. What we are looking for • Good computer skills and accurate typing. • Reliable and helpful. • One or more years of office experience. Nice to have • Bilingual English and Spanish. • Experience with paperwork for maintenance requests. Working arrangement • Contract for nine months, with a review at the end and a chance of extension. • On site in San Jose, with some flexibility after the first few months. • Applications are reviewed on a rolling basis.