Administrative Assistant - office coordination (San Jose, CA)

We are growing our team at Harborlight Wilder Early Learning and adding an Administrative Assistant whose main responsibility will be office coordination. You would join a small organisation of about 197 people based in San Jose. What you will do • Schedule meetings, order supplies and keep shared spaces tidy. • Answer phones and greet visitors in a friendly, professional way. • Help colleagues with small tasks that keep the office running. • Maintain records and files for enrolment. • Prepare letters, forms and reports. What we are looking for • Reliable and helpful. • One or more years of office experience. • Good computer skills and accurate typing. Nice to have • Experience with paperwork for enrolment. • Bilingual English and Spanish. Working arrangement • Full-time, on a regular day shift. • On site in San Jose, with some flexibility after the first few months. • We will tell you what to expect at each step of the hiring process.