Not sure if my job search activity counts - any advice?

I am keeping a spreadsheet of applications, but I worry it is not what the agency expects. There are 17 people counting on me, so I am trying to be careful. My state says to keep records for a year. Has anyone been audited?

I record the date, the company, the job title, how I applied and any contact name. It takes a minute each and it covered me when I was asked for proof.